Each session has one or two Session Chairs, who will introduce each speaker to the audience.
Length of the talk is :
For plenary speakers: 30 minutes, including the oral communication (25 minutes) and questions (5 minutes).
For other speakers: 10 minutes, including the oral communication (7 minutes) and questions (3 minutes).
The session chairs will strictly enforce time limits. Each presentation has its own time slot which cannot be changed or shifted.
About the session roomThe conference hall is equipped with a computer, a data projector, a microphone, and a wireless slide changer with a laser pointer.
Before the start of the sessionPlease arrive in the room at least 15 minutes before the start of the session. This will give you time to check-in with the Session Chair prior to the start of the session.
Presenters can upload their presentation files at the room where the session is scheduled at least 15 minutes before your session starts.
Files should be in PowerPoint (.ppt, or .pptx) or PDF format. There is no guarantee that other formats will be supported.
If there are any videos or audio related to your presentation or already embedded in it, please let the technicians know. Also, let them know if there is any sound that must be heard in the room. Please test the videos. You should not be testing and troubleshooting your media at the last minute or in the short breaks between sessions. Please visit the room during one of the long breaks (morning before the sessions or during the lunch break) to test your presentation if you need to.
In case you carry your own computer and you want to project using it, you must inform the room’s technician at least 1 hour prior to your session kick-off. Your computer must have an HDMI connector; if it doesn’t, you must carry the relevant adapter. We also recommend carrying a backup in a USB stick, just in case. If you are going to project straight from your USB flash disk, also please inform the technician.
After the sessionIf you want your presentation to be immediately deleted, please ask the volunteer to do so once the session is over.
All computers will be erased right at the end of the conference. Your files will not be shared further. They will remain only in the presentation management system until deleted, and we will not allow copying into any other storage.
Good practices:- Keep the number of slides manageable (talk + Q&A should not exceed 10 min).
- Follow the instructions of the session chair(s).
- Please include an introduction and a summary or conclusion in the talk.
- In the Q&A session please answer any questions that are posed to you. If a question requires a lengthy reply, suggest that you and the person asking the question meet after the presentation, outside the meeting room.