Sessions Guidelines

Please read the following information according to Oral and Poster Sessions carefully to ensure a smooth and well-organized session.

Session Format
Each session is chaired by one or two Session Chairs, who will introduce the speakers and moderate the discussion.

Presentation Time

• Plenary speakers: 30 minutes (25 min presentation + 5 min Q&A)
• Other speakers: 10 minutes (7 min presentation + 3 min Q&A)

! Time limits are strictly enforced and cannot be changed.

Session Room Equipment
The session room is equipped with:

• Computer
• Data projector
• Microphone
• Wireless presenter with laser pointer.

Before the Session

• Please arrive at the session room at least 15 minutes in advance. This will give you time to check-in with the Session Chair prior to the start of the session.
• Upload your presentation to the conference coputer in advance (at least 15 minutes before your session starts)

File Requirements

• Formats: PowerPoint (.ppt, or .pptx) or PDF format
• Other formats may not be supported.

Technical Recommendations

• Inform the technician in advance if your presentation includes video or audio
• Test your presentation during a long break (morning or lunch), not just before the session
• Avoid last-minute troubleshooting

Using Your Own Laptop

• Inform the technician at least 1 hour before the session
• Ensure your device has an HDMI connection (bring an adapter if needed)
• We also recommend carrying a backup in a USB stick, just in case
• If you are going to project straight from your USB flash disk, also please inform the technician

During the Presentation

• Keep within the allocated time
• Follow the instructions of the Session Chair
• Ensure your slides are clear and readable

Q&A Session

• Answer questions clearly and concisely
• For longer discussions, continue the conversation after the session

After the session

• If you wish your file to be deleted immediately, please inform the technical stuff
• All files will be removed from conference computer after the event. Your files will not be shared further

General Information

• Posters will be displayed on the second floor, near the lunch and refreshment
• Each poster is assigned one full day of display
• You have been allocated an entire day for your poster presentation, which includes dedicated time during lunch and coffee breaks

Poster Session

• The poster session will take place during lunch (60 minutes)
• Presenters must be present at their poster during the assigned session
• Be prepared to briefly explain your work and answer questions

! For the contest participation, attendance during the full session is required.

Good Practices

• Keep your explanation clear and concise
• Focus on key results and main message
• Engage with the audience and encourage discussion
• Use your time wisely: try to concentrate your information, so that the audience doesn’t get bored. The longer the speech, the less attention you get.

Mounting and Removal

• Mounting materials will be available at the poster help desk
• Posters must be removed at the end of your session conference day
• Posters left after the session will be removed and discarded